The need reaches the agency too late
When a gap only becomes visible at the last minute, the order follows under pressure. The site has little time to compare its options, and the agency has less time to mobilise the best-fit profile.
Temp staffing use case
Anticipate temp staffing. Bring every worker into the team.
Your ordering tool and the agency's system remain the systems of record for orders, contracts and invoicing. Workin covers the decision upstream, comparing temp staffing with the other levers, and field execution downstream. The selected need can follow one thread through scheduling and timesheets, within the agreed integration scope.
Temp staffingLeversAgenciesTimesheets
Expected outcome
Before: the right lever, with more notice
The need: structured once
After: the temp worker in the schedule like everyone else
Traceable · Confirmed · Real time
Breaking point
When limited notice makes temp staffing harder
The quality of an assignment starts before the order and is confirmed in the field. When information arrives late, both the site and the agency have less room to perform well.
The first day remains separate
When the temp worker is not yet connected to the site's schedule and instructions, their arrival relies on calls and manual relays. The start is less clear for the worker, the site and the agency.
Hours are reconciled too late
The site has its clock-ins, the agency its declaration, the temp worker their memory. Differences are settled at month end through corrections and back-and-forth on both sides.
What Workin changes
What Workin changes
Workin replaces neither your ordering tool nor the agency's system. It structures the upstream decision and downstream field execution, with an integration scope defined for each deployment.
Before: the right lever, with more notice
When a workload / capacity gap appears, Workin compares reassignment, rest-day changes, overtime and temp staffing by cost, coverage and lead time. When temp staffing is the right lever, the need is qualified earlier and the agency has better conditions to mobilise the right profile.
The need: structured once
Position, shift, duration, instructions: the selected need is structured in Workin. Within the agreed integration scope, it can feed the client's tool and the agency's system, then bring the confirmations needed for scheduling back into the loop.
After: the temp worker in the schedule like everyone else
Once confirmed, the temp worker joins the schedule and sees their shift, instructions and reporting point on their phone. The timesheet can then be signed and checked before transmission, depending on the agreed workflow.
TraceableReal timeConfirmedBYOD
What the agency gains
Better-prepared orders, clearer onboarding, fewer disputes.
The agency does not see your workload data. It receives the selected needs with the information required to respond. The loop targets three concrete frictions: hard-to-fill urgent requests, day-one dropouts and hours discrepancies.
The order comes with notice
When the gap is identified earlier and temp staffing is selected, the need can be sent with more notice, including the position, shift and duration. The agency has better conditions to propose the right profile.
Clearer onboarding reduces early departures
The shift, instructions and reporting point are available on the worker's phone once confirmed. A clearer first day reduces misunderstandings and avoidable replacements.
The timesheet is checked before transmission
The site and temp worker can check and sign the timesheet before it enters the agreed agency workflow. Discrepancies are handled earlier, before invoicing.
Operational fit
When temp staffing weighs on the operation
Sites with a high share of temp staff, at seasonal peaks or year-round
Operations already equipped (Pixid, Andjaro, ATS) that want to decide before they order
Sites where day-one onboarding and early departures are expensive
Site and agency teams that handle hours discrepancies every month
Networks that want to see temp share and its real cost per site
See also
Related topics to explore next.
Operations control
Detect workload / capacity gaps before they cost you.
On large sites, the gap between the volume to handle and the hours available shows up when it is already there. Workin detects it earlier, and puts the corrective actions side by side to decide.
Open topicOperations control
From detection to confirmation, in the same system.
Detecting a gap is pointless if the response goes back to the phone. Workin closes the loop: the gap is seen, decided, executed and confirmed in one place.
Open topicFrequently asked questions
Questions that usually come up on this topic.
01
Do we have to change tools, on the site side or the agency side?
No. Pixid, Andjaro or your ATS remain the systems of record for orders, contracts and invoicing. Workin sits before them for the decision and after them for field execution and the signed timesheet. Exchanges with those systems are defined within the selected integration scope.
02
Does the agency see our needs?
No. It receives the selected need with the information required to respond. If useful, a probable-needs signal can also be included at your initiative, position by position, without exposing workload data.
03
How does the temp worker access Workin?
Like other workers on site: on their personal phone, with nothing to install, once their assignment is confirmed. They see their shift, instructions and, within the selected scope, their timesheet.
04
What happens when hours are disputed?
The workflow can include a correction, a new signature and a site check before transmission to the agency. The exact rules are defined with the site and its partners during integration scoping.
Define the temp-staffing scope with your teams and agencies.
Review the existing flows, share of temp staffing, hours discrepancies and exchanges to structure between the site and its agencies.